Specified Information Order

The requirements of the Specified Information Order with quick links to the information.

Police and Crime Commissioners have a duty required by statute to publish documents and information as set out in the Elected Local Policing Bodies (Specified Information) Order 2011 and the Elected Local Policing Bodies (Specified Information) (Amendment) Order 2012.

The relevant sections of the Specified Information Order are:

  • Who is your PCC and What do they do?
  • What PCC’s spend and How they spend it?
  • What are the PCC’s priorities and How are they delivered?
  • How do PCCs make, record and publish their decisions?
  • What policies and procedures govern the Office of PCC?
  • Public access to a Register of Interests

Who is Your PCC and What Do They Do?

Required: The names and contact details of i) the PCC and ii) Deputy PCC.
Frequency: Updated when changes are made

i)  PCC – Julia Mulligan
ia) Contact details

ii) Deputy PCC – Will Naylor
iia) 
 Contact details

Required: Information about the internal structures of the office of the PCC, including: i) organograms (with names of senior staff, if they agree); ii) salary bands; iii) demographics, including ethnicity, gender and disability (by proportion).
Frequency: Updated when changes are made

i)  Office of the PCC (Meet the team)

ii)The salary of the Commissioner is £70,000
iia) Salary bands (Senior salaries information)

iii) Office of the PCC (demographics (ethnicity, gender and disability by proportion)

Required: Information about any arrangements that the PCC has to make use of the staff of the chief officer of police or a local authority.
Frequency: Updated when changes are made

Memorandum of understanding
The Commissioner and the Chief Constable have specific roles to fulfil and from a legal perspective, it is Julia’s job to hold the Chief Constable to account. However, both Julia and the Chief believe that to do this effectively on behalf of the public, they need to work in close co-operation and partnership. Local governance and structures have therefore been designed specifically to facilitate this.

Joint Corporate Scheme of Delegation and Consent
This scheme sets enables functions to be carried out by the Deputy PCC, the Chief Executive and Chief Finance Officer of the PCC and other specified officers of the Chief Constable.

Required: The identity of any premises or land owned by, or occupied for the purpose of the work of the PCC.
Frequency: Updated when changes are made


What PCC’s Spend and How They Spend it?

Required: The budget for the office of the PCC, including: i) all planned expenditure; ii) all anticipated revenue sources; iii) the planned precept levels; iv) the draft precept (which must go before the Police and Crime Panel for comment); v) the response to the Police and Crime Panel’s report on the proposed precept.
Frequency: Published before the start (or at the end) of each financial year

The total budget of the elected local policing body – published in the Medium term financial plan
The total budget of the Office of the Police and Crime Commissioner
i
Planned Expenditure (Precept proposal)

ii) Anticipated revenue sources:
Medium term financial plan
Prudential indicators and annual investment strategy
Minimum revenue provision strategy
Police precept – Council Tax

iii)  Planned precept levels (Council Tax)

iv) Correspondence with the Police and Crime Panel – Precept proposal (Council Tax) 

Required: Details of each grant (including crime and disorder reduction grant) made by the PCC, including: i) the conditions (if any) attached to the grant; ii) the recipient of the grant; iii) the purpose of the grant; iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body’s area, where appropriate.
Frequency: Published each month

i) – iv)

Required: Information as to any item of expenditure over £500 (other than crime and disorder reduction grants) by the PCC or the Chief Officer, including: i) the recipient; ii) the purpose of the expenditure; iii) the reasons why the PCC or Chief Officer considered that Value for Money would be achieved (except contracts over £10,000).
Frequency: Published each month

i) – ii) All Expenditure of the Office of the Police and Crime Commissioner

i) – ii) Expenditure over £500 – North Yorkshire Police

iii) Effective procurement, based on a principle of Value for Money, supports the Police and Crime Commissioner in achieving this vision and meeting her corporate objectives. The PCC strives to ensure that all activities are undertaken with honesty, equality and integrity. All contracts undertaken by the Police and Crime Commissioner are subject to rigorous checking of value for money principles as set out in How to do business with North Yorkshire Police.

Required: Allowances and Expenses – details of the allowances and expenses that have been claimed or incurred by the PCC and Deputy PCC. Police and Crime Commissioners and their Deputies should publish a breakdown of their expenses including: i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed; ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay.
Frequency: Published quarterly

Required: Contracts and Tenders: i) a list of contracts for £10,000 or less – to include the value of the contract, the identity of all parties to the contract and its purpose; ii) full copies of contracts over £10,000; iii) copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000.
Frequency: Published quarterly / Updated when changes are made

i) Contracts under £10,000

ii) Contracts over £10,000

iii) Invitation to tender, issued by the PCC, where the contract exceeds £10,000.

Required: Senior salaries: the salary amounts above £58,200 including: i) names (with the option to refuse name being published); ii) job description; iii) responsibilities in the office of PCC.
Frequency: Updated when changes are made

i) – iii) Senior Salaries Information

Required: Audit: i) audited accounts (the specialist examination of the accounts of the office of the PCC); ii) auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments; iii) the annual accounting statement showing how the budget has been spent; iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005).
Frequency: Published before the start (or at the end) of each financial year

i) Audited accounts (the specialist examination of the accounts of the office of the PCC);

ii) The auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments are included in the above item) (i) on pages 95-97;

iii) The annual accounting statement showing how the budget has been spent is included in the explanatory forward of the accounts above (i)

iv) The annual audit letters and reports on the accounts of the office of the PCC


What are the PCC’s Priorities and How Are They Delivered? 

Required: i) Police and Crime Plan; ii) Annual Report; iii) A copy of each collaboration agreement, or the fact that an agreement has been made and such other details about it as the PCC thinks appropriate.
Frequency: Published annually

i) Police and Crime Plan
ii)
Annual report
iii)
Collaboration agreements
iv) 
Publications


How do PCCs Make, Record and Publish their Decisions?

Required: The i) dates, times and places of all public meetings and ii) public consultations held by the PCC.
Frequency: Updated when changes are made

Required: Agendas and discussion documents for public meetings.
Frequency: Updated when changes are made

Required: Copies of the agreed minutes (to ensure transparency and the decisions made by the elected officials).
Frequency: Updated when changes are made

Required: A record of every significant decision taken by or on behalf of the PCC as the result of a meeting or otherwise.
Frequency: Updated when changes are made


What Policies and Procedures Govern the Office of PCC?

Required: The following policies and procedures to which the PCC and Deputy must adhere to in the course of their role: i) code of conduct (if any); ii) decision making (policy on); iii) the procedure for the handling of complaints and the number of complaints against the PCC recorded by the Police and Crime Panel (as required by regulations); iv) information about the operation of the ICV [Independent Custody Visitor] scheme including the process and policies of the scheme.
Frequency: Updated when changes are made

i) Codes of conduct


ii) Decision making

iii) Complaints

iv) Operation and policies governing the Independent Custody Visitor Scheme

Required: Record management: i) record management information security policies, relating to records retention and destruction/archive policies; ii) data sharing policies (minimum standards to responding for requests for information).
Frequency: Updated when changes are made

i) Records management and correspondence handling policy
ii) Data sharing policies – Freedom of information

Required: HR: i) numbers of staff employed by the office of the PCC; ii) diversity data on staff employed by the office of the PCC, including the number of women, ethnic minorities and those who are disabled; iii) whistle blowing – a clear guideline on what to do if concerns over the conduct of PCC and/or staff are raised (see section 43B of Employment Rights Act 1996).
Frequency: Updated when changes are made

i) – ii) Meet the team (number of staff and diversity data)
iii)
 Whistle blowing – Public Interest Disclosure Policy – (Professional Standards and Confidential Reporting Procedure)


Public Access to a Register of Interests

Required: Register of any interests which might conflict with the role of the PCC and Deputy PCC, including every other pecuniary interest or other paid positions that they hold.
Frequency: Updated when changes are made

Required: List of Freedom of Information requests received, and their responses (disclosure log).
Frequency: Published Quarterly

Required: List of all gifts/donations and hospitality offered to staff of the office of the PCC, and whether these were accepted or declined.
Frequency: Updated when changes are made


We endeavor to keep the information up-to-date and correct. If you notice an error or a broken link, please let us know by e-mailing: info@northyorkshire-pcc.gov.uk